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Client Agreement
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CLIENT AGREEMENT
| We certify that the hours including overtime are correct, client approval includes acceptance of terms and conditions below. |
HOW E-TIME WORKS
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| • | Deadline for online approval is every Monday before 11:59 p.m. |
| • | You will receive an email from Encadria Staffing Solutions, Inc. on Monday morning. This email will contain a password and a link to the web site that will allow you to view and approve the time sheets. This password will change weekly. Copy the password. Click on the web site address to link to the site. |
| • | Enter your email address. |
| • | Enter your password. |
| • | Click on Login. |
| • | Please review all time sheets that have been submitted for your approval. Review the hours and the week ending date. |
| • | If the hours are correct, click "approve" (the circle next to the time sheet). |
| • | If the hours are not correct, click "reject" and the time sheet will not be processed without further verification. Please enter a comment indicating the rejection reason in the comment box provided. |
| • | If all time sheets are correct, you may click "approve all" and all time sheets will update as being approved. |
| • | When you have completed the approval of the time sheets, click on "submit". |
| • | The system will then generate a confirmation number and you may print a hard copy of the time sheets at this time. You may also save this page electronically for your records. |
| • | To save electronically, select File (at the main menu)>Send >Page by Email. You can then email this to your email address for record keeping. |
| • | If you know ahead of time that you will be out of the office and unable to approve time sheets on Monday, please notify Encadria Staffing Solutions and we will arrange to email the approval to another individual that you designate as an alternate. |
Should you have any questions or concerns, please call your local Encadria Staffing Solutions office.
Thank you for working with Encadria Staffing Solutions, Inc.
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| ABOUT E-TIME |
This new service from Encadria Staffing Solutions allows employees to use a toll-free touch-tone telephone or the Internet to report his/her time. This creates an electronic time file. The time sheet information is sent to you, the manager, for on-line approval.
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| Early on Monday mornings, managers responsible for approving time sheets will receive an email containing a link to the online authorization website and a password for that week's authorization period. Managers responsible for approving multiple employees' time sheets will receive one notification email - not one email for each employee. |
| Benefits include: |
| • | Groups all employee time sheets for an approving manager into one, easy-to-read online time sheet. |
| • | Allows managers/approvers to approve or reject time sheets and enter comments about the employee, job performance weekly notes, etc. and those comments are immediately emailed to an
Encadria email box that is monitored. |
| • | Automatically totals the hours entered by the employee...there is no longer a need to be sure the employee didn't make a calculation error. |
| • | Eliminates the need to stay late on Friday evenings to approve paper time sheets. |
| • | Automatically imports time sheet and approval information into Encadria Staffing Solutions' back office system to insure 100% accurate payroll and billing! |
| TERMS AND CONDITIONS |
| • | It is understood that the individual signing this time sheet is an authorized representative of the company and hereby certifies that the hours are correct and that the work was performed |
| • | Client agrees that no insurance is afforded by Encadria Staffing Solutions and Encadria Staffing Solutions will not be liable for physical loss or damage to client's machinery, equipment, material or any motorized vehicle (whether licensed for road use or not) in the care, custody, or control of Encadria Staffing Solutions, its agents or employees. Also the client accepts full responsibility for claims involving bodily injury and/or property damage incurred as a result of the actions of a Encadria Staffing Solutions employee. |
| • | Client will not entrust Encadria Staffing Solutions employees with the care, custody or control of cash, negotiables, valuables, or other similar property. It is understood and agreed that claims made under the Fidelity Bond must be reported in writing to Encadria Staffing Solutions within ten (10) days after discovery of the occurence. |
| • | Client agrees that utilization of the employee named on the reverse of this time sheet on either a temporary or full time basis within six months from date on the time sheet will be through Encadria Staffing Solutions. If the client desires to hire this person as an employee of Client, it is agreed that notification of this intent will be given to Encadria Staffing Solutions, and that the person will remain a Encadria Staffing Solutions employee for a period of at least ten weeks from the date of notification. |
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